Notion has taken over the digital organization space like a storm. Whether you’re a student managing coursework, a professional tracking projects, or simply someone organizing personal goals, Notion offers a flexible and dynamic platform. One of Notion’s best features is the ability to share pages with others—and even better, to duplicate those shared templates into your own workspace for personal use. If you’ve ever found a Notion template online that you loved but didn’t know how to save or duplicate it effectively, you’re in luck. In this guide, we’ll walk through how you can save and duplicate a shared Notion page into your own workspace step-by-step.
What Is a Shared Notion Page?
Before diving in, it’s essential to understand what a shared Notion page actually is. A shared page in Notion refers to any page that the creator has made accessible via a URL. This link can either allow others to view it, edit it (if permissions are set accordingly), or duplicate it. Many Notion creators craft powerful templates for productivity, journaling, habit tracking, or even project management and share them for others to use.
Why Duplicate a Notion Page?
Duplicating a Notion page is not the same as editing a shared template. When you duplicate a page, you are:
- Creating a copy: You get your own editable version of that page in your workspace.
- Protecting the original: It’s unaffected by your modifications, so you can tweak it to your heart’s content.
- Saving time: Instead of building something similar from scratch, you start with an already polished layout or structure.
Now, let’s delve into the step-by-step process of saving and duplicating shared Notion pages.
Step 1: Get Access to the Shared Page
To begin, all you need is the shared Notion page’s URL. You might find it in a blog post, a YouTube description, a social media page, or directly from the creator. When you click the link, it should take you to a web version of the Notion page.
Note: You don’t need a Notion account just to view the shared page, but to duplicate it, you’ll need to log in or sign up.
Step 2: Check for Duplication Permissions
Just because a page is shared doesn’t mean it’s duplicable. The creator has to enable that option in their sharing settings. Look for a “Duplicate” option at the top right of the Notion interface, usually presented as a button. If the creator has allowed duplication, it’s your gateway to cloning their masterpiece into your own digital workspace.
If you don’t see the “Duplicate” button:
- The page may be view-only with no duplication enabled.
- You can’t duplicate directly from shared “edit access” links unless duplication is explicitly allowed.
Step 3: Duplicate the Page Into Your Workspace
Assuming duplication is allowed, here’s how to proceed:
- Click the “Duplicate” button on the top right corner of the shared page.
- If you’re not logged into Notion, you’ll be prompted to sign in.
- Select the workspace you’d like to duplicate the page into (if you manage more than one).
- Once selected, Notion will start copying the entire contents—formatting, text, media, and even databases—into your space.
It may take a couple of seconds to complete depending on how large the template is.
Step 4: Customize the Template
Once copied, the page is entirely yours. That means you can now:
- Rename it to fit your project or interest.
- Alter headings, icons, and cover images.
- Change database views or add new properties.
- Embed new blocks including media, code, or integrations.
This is the part where your creativity and productivity tools come together. Don’t hesitate to experiment—you can always come back and tweak things later.
Advanced Duplication Tips
If you frequently use shared Notion templates, here are a few power-user tips:
- Create a “Templates” folder: Organize all your duplicated pages in one place so you can easily find or reuse them in future.
- Tag the original source: It’s a good practice to link back to the source within the duplicated page as a reminder or in case you want the latest version later.
- Sync database properties: If the template includes linked databases, check if they still connect properly or if you’d like to link them with your other pages.
Troubleshooting Common Issues
Sometimes things don’t go as smoothly as expected. Let’s look at some common problems and how to resolve them:
- No Duplicate Option: Double-check if you’re logged in and that the creator has enabled duplication under the “Share” panel.
- Slow Duplication: Large pages with media and databases may take longer to duplicate. Be patient, or try refreshing your browser if it gets stuck.
- Layout Seems Broken: Sometimes styles or embeds may not copy perfectly. Check block formatting and re-embed assets if needed.
Mobile vs Desktop Duplication
While Notion’s mobile app supports basic viewing and editing, it’s much easier to duplicate and configure templates from a full-screen desktop or web app. The browser version (at www.notion.so) allows for better control with drag-and-drop positioning and faster navigation.
Where to Find Great Notion Templates
If you’ve gotten a taste of using Notion templates and want more, there’s an endless supply across the web. Here are top sources where people share free and premium Notion pages:
- Reddit: Communities like r/Notion are full of recommendations.
- Notion’s Template Gallery: The official gallery at notion.so/templates offers curated picks.
- Twitter & YouTube: Search for creators who build and share niche-use templates (like content planning, budgeting, or reading lists).
- Gumroad & Etsy: Paid templates often offer long-term structure and premium design.
Conclusion
One of the joys of using Notion is discovering how others have structured their digital lives—and being able to apply those ideas to your own. By learning how to properly save and duplicate shared Notion pages, you give yourself access to a wealth of collective creativity, all while customizing it to fit your goals.
So next time you stumble upon a beautifully organized Notion template, don’t just admire it—click that “Duplicate” button and make it your own.
Need inspiration? Explore popular Notion creators, build your own templates, and contribute to the community by sharing what you’ve crafted. The possibilities are only limited by your imagination.